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Payroll certification is a valuable, objective credential that verifies an individual’s specified level of knowledge, skills, and abilities in the payroll profession. The APA offers two levels of certification.
Fundamental Payroll Certification (FPC)
A certification credential for payroll beginners and service and support professionals in positions requiring payroll knowledge.
Certified Payroll Professional (CPP)
A certification credential for those with extensive payroll knowledge and experience.
Many universities grant professional certificates as an award for the completion of an educational program. The curriculum of a professional certificate is most often in a focused subject matter. Many professional certificates have the same curriculum as master’s degrees in the same subject. Many other professional certificates offer the same courses as master’s degrees in the same subject but require the student to take fewer total courses to complete the program. Some professional certificates have a curriculum that more closely resembles a baccalaureate major in the same field. The typical professional certificate program is between 200–300 class-hours in size. It is uncommon for a program to be larger or smaller than that. Most professional certificate programs are open enrollment, but some have admissions processes. A few universities put some of their professional certificates into a subclass they refer to as advanced professional certificates.
Some of the more commonly offered professional certificates include:
- Professional Certificate in Accounting (PCA)
- Professional Certificate in Contract Management (PCCM)
- Professional Certificate in Customer Relationship Management (PCCRM)
- Professional Certificate in Facility Management (PCFM)
- Professional Certificate in Financial Planning (PCFP)
- Professional Certificate in Graphic Design (PCGD)
- Professional Certificate in Human Resources (PCHR)
- Professional Certificate in Marketing (PCM)
- Professional Certificate in Digital Marketing (PCDM)
- Professional Certificate in Paralegal Studies (PCPS)
- Professional Certificate in Project Management (PCPM)
- Professional Certificate in Supply Chain Management (PCSCM)
- Professional Certificate in Store Management (PCSM)
- Professional Certificate in Materials Management (PCMM)
- Professional Certificate in Technical Communication (PCTC)
Employers that wish to keep payroll in-house and at a high level of professionalism may wish to require payroll staff to become Certified Payroll Professionals (CPP). This certification can help to ensure that payroll staff members have advanced knowledge of payroll, payroll software, and applicable payroll legislation.
Becoming a CPP
Before applying to take the CPP certification, participants must meet certain criteria. Applicants must have been employed in specified payroll positions for at least three of the five years preceding the exam, have been employed in a payroll position for two years and completed a course specified by the American Payroll Association (APA), or have been employed in a payroll position for 18 months and completed an intensive training program offered by the APA.
Before becoming certified, eligible participants must apply, register, and take an examination. The fee to take the exam is $550.
What Is On the Exam?
There are seven areas covered on the CPP examination:
- Core payroll concepts
- Payroll calculation
- Payroll process and systems
- Payroll administration
The legislation that is covered on the examination is specified through a certain date since legislation is continuously changing.
Preparing for the CPP Examination
There are study materials available through the APA and Mometrix. Test takers are encouraged to explore a variety of different training materials and to commit to at least three months of study and training prior to the exam. Study materials available through these sources include books, webinars, flashcards, and study guides.
Even those that have worked in the field for three years are encouraged to take courses prior to the exam for the greatest success.
Taking the CPP Exam
On the day of the exam, participants have four hours to answer 190 multiple-choice questions. The questions are weighted, not every question is worth the same number of points. A score of 300 is required to pass the CPP exam.
Test takers are informed on the day of the examination whether they have passed or failed. The exact score is never revealed, nor are the specific questions that were answered incorrectly. Instead, test takers are shown which areas of the exam proved challenging.
CPP certified individuals may be eligible to receive recertification by meeting specific continuing education requirements. If individuals are not able to take advantage of these continuing education courses, recertification must be obtained by retaking the exam. In this case, participants must meet the same criteria as those that haven’t been certified.
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